Hate Talking On the Phone? Here’s How To Book Clients Online

Book clients online with Iris Works! This virtual studio sidekick lets your clients schedule, sign, and pay – all from the comfort of their couch! (Featuring: JENNIFER DRISCOLL)


If you’re on the fence about investing in studio management software, the Iris Booking feature by Iris Works may just convince you!

Book Clients Online with Iris Works studio management software!
Photos: Jennifer Driscoll

Indiana photographer Jennifer Driscoll raves about the ability to book clients with an interface designed just for photographers. After 20 hectic years, this photography veteran was ready to scale back her business. Jennifer downsized her studio and released her staff to pursue their own businesses, rethinking her brand as a one-woman show.

Thanks to Iris Works, scaling back didn’t mean earning less. In fact, Jennifer is as busy as ever, with Iris Works filling the role of studio manager.

Book Clients Online with Iris Works studio management software!
Photo: Jennifer Driscoll

“Iris Works’ booking feature has really been a game changer for me. I’m able to book clients online, cutting out several emails and phone calls – all with a simple booking link. It has been really great!”

– Jennifer Driscoll


Book Clients Online with Iris Works studio management software!
Photos: Jennifer Driscoll

You Need A Virtual Studio Sidekick

Two years ago, Jennifer discovered Iris Works, joining a thriving community of full-time photographers who rely on studio management software to keep their businesses running smoothly. With connections to ShootProof, QuickBooks, and other integrated tools, Iris Works has fully-digitized the bulk of Jennifer’s workflow.


“When I started in photography there was no ShootProof, no software to help us. I had to figure all this stuff out on my own. Now, up-and-coming photographers have a lot more tools to help them succeed.”

– Jennifer Driscoll


Book Clients Online with Iris Works studio management software!
Photos: Jennifer Driscoll

Save 20% off your 1-year Iris Works membership with promo code: book20

Valid through February 14, 2019


How To Book Clients Online

Begin with the Clients portal – your virtual rolodex for all potential, new, and existing clients. Your Iris Works Lead Page automatically populates your Clients portal with leads from your website, Facebook, and Instagram accounts. You can even enable Iris Works to automatically follow up with prospective clients, sending emails customized to the type of booking they’ve requested.

Book Clients Online with Iris Works studio management software!
Each client profile records so much more than contact details! Here you’ll find all your related documents, payments, and schedules.

Calendar

Iris Booking is customizable to your unique needs. Enable seamless scheduling for photo shoots, coffee meetings, phone calls, and more through your Iris Works calendar. You control whether your clients see your entire calendar, or just a few hand-picked options for date and time.

Book Clients Online with Iris Works studio management software!
When you book clients online via Iris Works, you retain complete control over your schedule.

“In Iris Works, I select the exact dates and times I want to offer each client. For example, I like to shoot newborn sessions between 1:00 P.M. and 4:00 P.M., Monday through Thursday. Then I’ll often book evening family sessions, and Saturday morning engagement sessions. I love having that control!”

– Jennifer Driscoll


Alternately, you can choose to open up an entire day with set time slots for back-to-back Mini Sessions, and send one link to your email list for quick and easy booking!


Book Clients Online with Iris Works studio management software!
Photos: Jennifer Driscoll

Email Templates

Next come the email templates. Create a template for each of your different photography genres, client types, or appointment styles. After defining the dates available to your prospective client, Iris Works generates an email based on your template. Simply customize for your client and hit send!

Book Clients Online with Iris Works studio management software!
Send pre-drafted emails using Iris Works’ email templates. That’s less time spent emailing, and more time to Focus On What Matters Most.
Book Clients Online with Iris Works studio management software!
Your clients get to choose from the available dates and times you’ve defined, and complete the booking process from the comfort of their couch.

Book Clients Online with Iris Works studio management software!
Photos: Jennifer Driscoll

Workflows

Workflow templates make client communication exceptionally easy. Jennifer’s Family Portrait Workflow automatically triggers an email series, as well as a to-do list related to that session type.

To-do list tasks appear on your Iris Works dashboard so you can keep your priorities in check, and avoid overlooking important steps in your client experience process.

Book Clients Online with Iris Works studio management software!
Photo: Jennifer Driscoll

Workflow Tips

  • Create a Wedding Workflow that includes a reminder to send your couple flowers 4 weeks before their wedding
  • Include a “Style Guide” email in your Senior Portrait Workflow, and connect your client to a “What To Wear” Pinterest board or a custom-designed PDF
  • Craft a “Post-Session Thank You” email for your workflows, and include a reminder for your client to schedule their in-person viewing and ordering session, or remind them when their ShootProof gallery will be ready
Book Clients Online with Iris Works studio management software!
Photo: Jennifer Driscoll

Emails send only with your approval, giving you the opportunity to add a custom message.

Book Clients Online with Iris Works studio management software!
When you book clients online, Iris Works sends you a notification, adds the event to your calendar, and launches the appropriate workflow.

Book Clients Online with Iris Works studio management software!
Photos: Jennifer Driscoll

Contracts & Invoices

Opt to include a contract and invoice to any workflow. Your client will be asked to sign and pay before their booking is confirmed.


Iris Works + ShootProof

When a new client books Jennifer for photography, a ShootProof gallery is automatically generated, complete with the client contact details. All that’s left is for Jennifer to add the images!

Book Clients Online with Iris Works studio management software!
Photo: Jennifer Driscoll

“I’m a great entrepreneur, and I have a good business mind, but I’m happiest being with people, photographing people, and making art. Life is all about balance, and both Iris Works and ShootProof have allowed me to have more of a life.”

– Jennifer Driscoll


Book Clients Online with Iris Works studio management software!
Photos: Jennifer Driscoll

When Jennifer first opened her business, she attended networking events – and hated them. Now? She’s just looking to be a better person and be kind to people. Jennifer photographs children with cancer through Flashes of Hope, and shows up for the local high school when they host a charity fundraiser.


“I just get out and I get involved. I’m not necessarily doing those things to generate business, but it always just seems to bring me more work. It’s how the world works. If you give, you get.

– Jennifer Driscoll


Book Clients Online
Photos: Jennifer Driscoll

How will you attain scheduling freedom?

Share your approach in the comments below!


Try Iris Works for FREE! Then save 20% off your 1-year membership with promo code: book20

Valid through February 14, 2019


Written by ANNE SIMONE | Featuring JENNIFER DRISCOLL | Special thanks to IRIS WORKS


ShootProof Online Galleries. Client Contracts. Easy Invoices.

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